My Productivity System
Over a year ago, I was not very proud of the way I spent my time. I wasted hours on social media, binge-watched shows regularly, and waited around to kill time between classes. As a result, I had poor balance between my schoolwork, social life, fitness, sleep, and extra-curriculars. Since then, I have implemented a productivity system that enables me to get more out of my time. Not to say this system is suitable for everybody, but what I have found works for me.
Time Blocking
I usually plan out my days in detail 2-3 days in advance using Google Calendar. I dedicate blocks of time to specific activities and if they take more/less time than expected, I have the flexibility to adjust accordingly.
Why I like it:
A line goes through my schedule to show what I should be doing at the current time
I can hold myself accountable to follow what I planned
I can better visualize patterns in how I spend my time, which means I can better evaluate my use afterwards
At the end of the week my calendar looks something like this:
Color Legend:
Grey: Unavoidable activities (Eating, showering, waking up/ getting ready, commuting)
Turquoise: Class (Lectures, tutorials, labs)
Yellow: Socializing (Facetiming a friend, going out for coffee, spending time with family)
Dark Blue: Studying (Time spent on schoolwork outside of class)
Periwinkle Blue: Extra-curriculars (Involvement, workshops, conferences)
Dark Purple: Exercising
Red: Appointments
Pink: Tasks (Errands, dishes, cooking, laundry)
Sky Blue: Personal goals (Self learning, reading, side projects)
4-Month Calendar
Using a physical 4-month calendar allows me to see my long-term goals, future events, and keep track of upcoming deadlines.
Why I like it:
Crossing off days and seeing nearing deadlines creates a sense of urgency
I can make up personal deadlines for myself (e.g. Finish reading "Outliers" by June 24th)
I can reference to future events to prioritize tasks when planning out my days
Kanban Board
I use a corkboard as a Kanban board to keep track of everything outside of school and work. These include side projects, books I want to read, classes I want to take, and skills/hobbies I wish to pick up. This system is suitable for people who tend to start many projects but finish few.
Why I like it:
It is fulfilling to see the processes of my personal development beyond school and work
I can effectively keep track of all my ideas
I am never bored because there is always something in the "To Do"
